Google Workspace Administrator Exam Practice Test Instant Access

Question 1

Samantha, an employee from your engineering department, has submitted a help desk ticket. She is unable to share a Google Doc file with Jason, her coworker in the marketing department. However, Samantha is able to share the same file with her colleagues in the engineering department. You must troubleshoot the issue. What should you do?

AInstruct Samantha to export a PDF copy of the document and email it to Jason.

BVerify that Samantha's Drive sharing settings in the Admin console allow sharing content outside her organization.

CConfirm if a trust rule is preventing sharing with Jason or someone that belongs to the marketing department.

DConfirm if there is a data protection rule that is preventing the sharing of this particular Google Doc.

Answer : B

Question 2

By using Account Activity reports, you have flagged several users who are uploading large files. You want to ensure you don't run out of pooled storage and you want to stop the abuse. What should you do first?

AEmail flagged users with a warning of possible abuse.

BPlace the flagged users in a configuration group and set storage limits for the group.

CUse the Security Investigation Tool to set alerts on the flagged users.

DWarn the flagged users, and purchase more pooled storage to avoid hitting storage quotas.

Answer : B

Question 3

Your organization has users in the United States and Europe For compliance reasons you want to ensure that user data is always stored in the region where the user is located What should you do?

ACreate two Google Groups titled 'United States' and 'Europe ' Assign users to either group based on location

BSpecify a data region policy for each Organizational Unit (OU) where users are grouped by location

CPopulate the Address field on each user record ensuring the country information is accurate

DDo nothing No extra configuration is needed because user data is always stored in the region the user is located

Answer : B

Step by Step Comprehensive Detailed Explanation:

Access the Admin Console: Sign in to your Google Admin console.

Navigate to Data Regions: Click on 'Account' and then 'Data Regions.'

Create Data Region Policy: Create a data region policy specifying where data should be stored.

Apply to OUs: Apply the data region policy to the organizational units (OUs) based on user location, ensuring data is stored in the respective regions.

Save Configuration: Save the settings to enforce the data region policies.

Google Workspace Admin Help: Data Regions

Question 4

You work at a large global holding firm with multiple companies that are united under one Google Workspace deployment. You must ensure that employees can only access documents at the company in which they are employed What should you do?

ACreate a User group for each company and change Google Drive sharing settings to block external sharing

BCreate an organizational unit (OU) for each company and disable file sharing.

CSet up data loss prevention (DLP) rules to prevent specific documents from being shared

DSet up Google Drive trust rules to prevent access to documents from individual companies

Answer : D

Access Admin Console: Log in to the Google Admin console using your administrator account.

Navigate to Drive and Docs: Go to Apps > Google Workspace > Drive and Docs.

Set Up Drive Trust Rules: Select Sharing settings > Sharing options.

Configure Trust Rules: Set up trust rules to define which organizational units (OUs) or groups can share documents with each other. Ensure that each company's OU has rules that restrict access to documents only within that company.

Apply and Save Changes: Implement these settings and save. This ensures that employees can only access documents within their respective companies.

Google Workspace Admin Help: Drive trust rules

Google Workspace Drive Sharing Settings

Question 5

You have enrolled a new Google Meet hardware device for an existing conference room in your building Your users report that the new hardware in the conference does not show the expected calendar events You need to investigate and fix the problem What should you do?

AMake sure that the conference room resource calendar has been created and that the Meet Hardware is associated with that resource

BCreate a brand new resource calendar and associate the Meet Hardware with that new resource

CUse the Meet Quality Tool in the control panel to search for the newly installed Meet Hardware

DMake sure the Access permissions for the resource calendar is set to 'See all event details

Answer : A

To investigate and fix the issue where the new hardware does not show the expected calendar events, follow these steps:

Verify the resource calendar:

Go to Apps > Google Workspace > Calendar > Resources.

Ensure that the conference room resource calendar has been created.

Associate the Meet hardware:

Go to Devices > Google Meet hardware.

Find the new hardware device and check its settings.

Ensure the device is associated with the correct conference room resource calendar.

Check calendar permissions:

Go to Calendar > Manage resources.

Ensure the calendar associated with the Meet hardware has the appropriate access permissions set to 'See all event details.'

Google Workspace Admin Help - Manage resources

Google Workspace Admin Help - Google Meet hardware

Question 6

Your organization has hired a recruiting firm that is responsible for reviewing resumes and job descriptions of prospective summer interns. Employees at your organization need to collaborate with the external firm on these documents. You must set permissions and ensure the recruiting firm employees can't remove the files. What should you do?

ACreate a Google Group, add the HR team, and create a shared folder for content storage and editing

BEnable client-side encryption for the organizational unit (OU) for which the HR team are members

CCreate a Shared Drive and grant Content Manager access to the HR team

DCreate a Shared Drive and grant Contributor access to the HR team

Answer : C

To set permissions and ensure that the recruiting firm employees can't remove the files, follow these steps:

Create a Shared Drive:

Go to Drive and Docs > Manage shared drives.

Click on 'Create a shared drive' and give it a name relevant to the recruiting project.

Add members and set permissions:

Click on the shared drive.

Add the HR team and the recruiting firm employees as members.

Grant 'Contributor' access to the HR team, which allows them to edit and collaborate on documents but not delete them.

Grant 'Viewer' or 'Commenter' access to the recruiting firm employees if they only need to review the documents without editing.

Google Workspace Admin Help - Shared Drives

Google Workspace Admin Help - Permissions for shared drives

Question 7

An employee at your organization is resigning They are in charge of organizing and maintaining recurring team events You want to preserve the existing meetings and transfer ownership to the resigning employee's manager What should you do?

AAssign an Archived User (AU) license for the resigning employee

BDelete the existing calendar events and instruct the manager to create new events as the owner

CInstruct the resigning employee to share free busy details for their calendar with their manager

DTransfer both the events and the resources owned by the resigning employee to their manager by using the Admin console

Answer : D

To transfer ownership of the existing meetings and resources from the resigning employee to their manager, follow these steps:

Navigate to the Calendar settings:

Go to Apps > Google Workspace > Calendar > Manage resources.

Transfer calendar events:

Go to Tools > Data Transfer.

Select the user whose data you want to transfer (the resigning employee).

Choose 'Calendar' as the service to transfer.

Enter the email address of the manager who will receive the ownership.

Initiate the transfer.

Verify transfer completion:

Once the transfer is complete, check that the manager now owns the calendar events and resources.

Ensure that all recurring events and resources are correctly transferred.

Google Workspace Admin Help - Transfer Calendar events

Google Workspace Admin Help - Data Transfer Tool

Google Workspace Administrator Professional Google Workspace Administrator Exam Practice Test