APM-PMQ Exam Practice Test Instant Access

Question 1

You are the project manager for a large-scale rebranding project. During a critical phase, it becomes evident that additional funding is necessary to address unforeseen challenges.

Which role within the project would you approach to authorise the updated business case and secure the necessary funds to ensure the project's continuation?

AProject steering board.

BProduct owner.

CQuality manager.

DProject sponsor.

Answer : D

The project sponsor is responsible for securing and authorizing funding for the project.

While the project steering board provides strategic direction, the sponsor directly manages resources to keep the project on track.

Question 2

SIMULATION

Explain how business-as-usual activities can impact the project schedule, considering each of the following elements:

ASee the Explanation for both solutions in detail

Answer : A

Cost: Additional operational expenses reduce project funding.

Quality: Competing priorities can lead to rushed deliverables, affecting quality.

Scope: Limited resources may result in deprioritizing certain scope items.

Risk: Overlapping activities introduce unforeseen risks.

Resource Allocation: Business-as-usual tasks strain shared resources, delaying progress.

Cost: Regular operations may consume budgetary reserves, requiring reallocation.

Quality: Lower prioritization of project tasks can lead to reduced standards.

Scope: Non-critical deliverables may be delayed or omitted.

Risk: Uncoordinated overlaps increase vulnerabilities.

Resource Strain: Teams split between routine and project tasks face inefficiencies.

Question 3

You are a project manager taking over a project that's in the definition phase. The project sponsor asks you to prepare for an upcoming budget review as they have concerns regarding the lack of cost control shown by the project to date.

Which of the following actions would best improve the project sponsor's confidence in how you will control costs?

ACreate a work breakdown structure.

BCreate a cost breakdown structure.

CCreate an earned value report.

DCreate a financial appraisal.

Answer : B

Cost Breakdown Structure: Provides transparency into how the budget is allocated across tasks, improving confidence in cost control.

Why Other Options Are Incorrect:

A: Focuses on task definitions, not cost control.

C: Earned value assesses past performance but doesn't address current concerns.

D: Financial appraisal doesn't provide actionable insights for cost management.

Question 4

Which of the following statements best describes the purpose of an integrated project management plan?

AIt is a document used exclusively within linear project life cycles to set the project's baseline.

BIt is managed by the project sponsor to track the project's progress against the business case.

CIt sets the baseline for the project and cannot be changed after the definition phase.

DIt details the 'why,' 'what,' 'when,' 'who,' 'how,' 'where,' and 'how much' of a project.

Answer : D

Purpose of the Plan: It provides a comprehensive roadmap for executing, monitoring, and controlling the project.

Why Other Options Are Incorrect:

A: Integrated plans are not limited to linear life cycles.

B: Sponsors use it but do not manage it.

C: Plans can evolve to reflect project changes.

Question 5

SIMULATION

Quality control activities help to prevent problems being passed on to customers. State two quality control checks that may be carried out during a project:

ASee the Explanation for both solutions in detail

Answer : A

Testing deliverables against specifications.

Conducting milestone inspections to identify defects.

Testing Deliverables: Ensures alignment with client expectations and standards.

Inspections: Prevents issues from escalating by catching them early in the lifecycle.

Question 6

SIMULATION

You are managing a project to develop and deploy a new finance management software system for a client. The project has been deployed and is now in the post-deployment support phase. This phase requires ongoing technical support and maintenance after the software is deployed. The workload can vary significantly over time, is likely to evolve over time, and quick response times are essential.

Questio n: Based on the features of different contractual relationships and methods of supplier reimbursement, state the most appropriate contract type for the post-deployment phase. (1 mark)

Questio n: Explain four reasons why this would be the most suitable. (4 marks)

ASee the Explanation for both solutions in detail

Answer : A

Most Appropriate Contract Type:

Time and Materials (T&M) Contract

The Time and Materials (T&M) contract is the most suitable for the post-deployment support phase of this project. This type of contract allows flexibility and is ideal for scenarios where workload can vary significantly, and the scope of work may evolve over time.

Four Reasons Why T&M is the Most Suitable Contract Type:

Flexibility to Accommodate Changing Workloads:

The nature of post-deployment support often involves unpredictable workloads that may vary significantly based on client issues, system updates, and evolving requirements. A T&M contract enables scaling of resources (both time and effort) up or down as needed, ensuring the flexibility required for such scenarios.

Adaptability to Evolving Scope:

Since post-deployment support tasks often change over time (e.g., addressing newly discovered bugs, implementing requested features, or handling unexpected incidents), a T&M contract is well-suited as it allows for adaptability without the need for renegotiation.

Cost-Effective for the Client:

Clients only pay for the actual time and materials used, making it cost-effective. This ensures that no money is wasted on fixed-price contracts where the estimated scope may not align with the actual effort required.

Enables Quick Response Times:

Post-deployment support often demands immediate attention to critical issues to maintain the software's reliability and performance. A T&M contract facilitates rapid allocation of resources as needed, ensuring prompt resolution of issues without delays caused by scope or cost discussions.

Question 7

You are leading a large-scale information technology project to migrate your company's data to the latest hardware. The delivery is being led by third-party suppliers, who were not involved in the design phase. The supplier has completed their capacity planning and has raised a potential risk that the current data may exceed the storage capacity of the new hardware purchased.

What type of risk response would you choose to mitigate this risk?

ATolerate the risk as there may be sufficient storage capacity.

BRe-forecast the budget to include the likely additional cost.

CUse the contingency budget to cover the purchase of additional storage.

DTransfer the risk to the supplier.

Answer : C

The best approach is to use the contingency budget because:

Defined Risk Response: Contingency budgets are designed to handle identified risks without impacting the project's main budget.

Stakeholder Agreement: It avoids escalating disputes with suppliers by addressing the issue proactively.

Unsuitable Options:

A: Tolerating the risk is impractical when the risk is confirmed.

B: Re-forecasting creates unnecessary delays and increases costs.

D: Transferring risk to the supplier could damage partnerships.

APM-PMQ APM Project Management Qualification Exam PMQ Exam Practice Test